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Hong Kong Designated Representative

Role and requirements explained

Navigating the regulatory landscape in Hong Kong requires businesses to understand the role of the Designated Representative (DR). This blog post will delve into what a DR is, their responsibilities, and why they are crucial for maintaining compliance with Hong Kong company law.

What is a Designated Representative?

The Designated Representative is a key individual appointed by a company registered in Hong Kong to ensure compliance with the Significant Controllers Register (SCR) requirements. The SCR is a register containing information about individuals or entities who have significant control over the company. The DR acts as the primary point of contact between the company and law enforcement agencies concerning the SCR.

Responsibilities of a Designated Representative

The DR has several crucial responsibilities: 

  • Maintaining the SCR: Ensuring the SCR is up-to-date and accurate, reflecting any changes in
    significant controllers.
  • Providing Access to the SCR: Making the SCR available for inspection by law enforcement
    officers upon request.
  • Answering Queries: Responding to inquiries from law enforcement agencies regarding the
    company’s SCR.
  • Acting as a Liaison: Serving as the main contact person for matters related to the SCR.
  • Understanding Obligations: Staying informed about the legal requirements concerning the
    SCR and ensuring the company adheres to them.

Legal Requirements and Eligibility

Who can be a DR?

  • The DR must be either:
  • ● A Hong Kong resident who is a member, director, or employee of the company.
    ● A Hong Kong resident who is an accounting professional, legal professional, or company secretary.

Choosing the right Company Secretary

  • Key Requirements:
  • ● Hong Kong Resident: Must reside in Hong Kong.
  • ● Knowledge: Must possess sufficient knowledge of the company and its SCR obligations.
  • ● Accessibility: Must be readily available to respond to inquiries from law enforcement.
  • ● Consent: Must provide written consent to act as the DR.
    ● Single Point of Contact: Each company must appoint only one DR.

Why is a Designated Representative Important?

Having a Designated Representative is not just a procedural formality; it’s a legal requirement and crucial for several reasons:

  • Compliance: Ensures the company complies with the Companies Ordinance regarding the SCR.
  • Transparency: Promotes transparency by providing law enforcement with a clear point of contact.
  • Risk Mitigation: Helps mitigate the risk of penalties and legal repercussions for non-compliance.
  • Good Governance: Demonstrates good corporate governance and commitment to regulatory obligations.
  • Facilitates Communication: Streamlines communication between the company and law enforcement on SCR-related matters.

Penalties for Non-Compliance

Failure to comply with the SCR requirements, including the appointment of a Designated Representative, can result in significant penalties:

  • Fines: The company and its responsible officers may be subject to substantial fines.
  • Legal Action: Potential legal action and prosecution.
  • Reputational Damage: Damage to the company’s reputation and credibility.

In Summary

The Designated Representative plays a vital role in ensuring Hong Kong companies adhere to the Significant Controllers Register regulations. By understanding the responsibilities, legal requirements, and importance of the DR, businesses can maintain compliance, mitigate risks, and demonstrate good corporate governance.